Due to its waterfront location and the severity of the storm, mid-flight we began brainstorming a Plan B. As a result of closely monitoring the forecast throughout our flight and connecting with our client and vendors during layovers, upon touching down at the Westchester County airport we had 3 indoor venue visits scheduled for that evening.
Within an hour, we had set up a call to review options with national and visited 2 out of 3 of the potential indoor venues. By the next morning we had negotiated a non-profit rate and executed a contract for a site that could incorporate all the national event elements: Registration, Lantern/t-shirt pick up, Top team areas, Champions for a Cure, Sponsor row, the 30ft Remembrance Pavilion, survivor circle and even a walk.
By that afternoon, we had created and designed a communication plan that hit the inbox of 1,000+ participants. All sponsors, volunteers and vendors were notified, some redirected to the new site with modified set up details. Our two-man crew worked tirelessly and efficiently with the venue and neighboring businesses for additional event needs from rentals to parking to ensure a swift event.
The next afternoon brought us our biggest challenge yet: a 4-hour event set up window followed by a 3 hour event and a 2 hour load out.
Due in part to Bounce’s proactiveness and quick thinking, a faithful set of volunteers and vendors who went above and beyond to make this event possible, we were able to host the first-ever indoor Light the Night event without a hitch. We look back at this day as the “Miracle in Norwalk”.